Exhibitor FAQ
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GENERAL QUESTIONS
What are the 2026 dates and where is it being held?
The 2026 AED Summit held Monday, January 19th to Wednesday, January 21st at the Hilton Anatole located at 2201 N Stemmons Fwy, Dallas, TX 75207.
What are the hours for CONDEX and Suite/Meeting Rooms (subject to change)?
Current CONDEX hours are:
• Tuesday, January 20th from 10:30am to 2:30pm for all attendees (booths should be staffed during this time)
• Tuesday, January 20th from 2:30pm to 4:45pm for private meetings (booths do not need to be staff during this time)
• Tuesday, January 20th from 4:45pm to 6:45pm for the Summit Reception (booths do not need to be staff during this time)
• Wednesday, January 21st from 10:30am to 2:30pm for all attendees (booths should be staffed during this time)
Current Suite/Meeting Room hours are:
• Monday, January 19th from 8:00am to 5:00pm
• Tuesday, January 20th from 10:30am to 5:00pm
• Wednesday, January 21st from 10:30am to 5:00pm
How can I apply for exhibit space at the 2026 AED Summit?
Applications for CONDEX booths and Suites/Meeting Rooms can be found on the exhibitor information home page: http://aednet.org/exhibitors
How do I get a list of attendees for the AED Summit?
As a confirmed exhibitor and/or sponsor at the AED Summit, you will receive an electronic copy of the registered attendee list starting in early October with updates every two weeks until the event. Any other listing being offered by non-AED companies are not valid and are not recommended as AED does not sell our attendee list.
REGISTRATION
How do I register my Booth or Suite/Meeting room staff?
You can register yourself or your group through the registration link on the Summit homepage at www.aedsummit.com. A valid email address is required for each attendee.
Do the booths or suites come with any registrations?
No, booth and suite fees do not include any registrations. Each attendee representing your company must be registered separately for AED Summit at the Exhibitor rate applicable at the time of registrations. Registrations are discounted for exhibiting companies.
I am not attending any Summit sessions or events. Do I still need to be registered?
Yes, even if you are not planning on attending any of the Summit sessions or events you still will need to register at the Exhibitor rate.
I have people attending just for set up and tear down of my CONDEX booth. Do they need to be registered?
No, during designated setup and tear down hours, staff will not need a badge to enter the hall. If they need to enter the hall during show hours on Tuesday or Wednesday, registration will be required.
Is onsite registration available?
Yes, onsite registration will be available if needed. We encourage you to register your attendees before arrival to avoid paying late registration fees for onsite registration.
HOTELS
How to I book a hotel room?
You can make you hotel room reservations through the information provided in the email confirmation you will receive after registration for Summit has been completed.
MY EXHIBIT
When can I start setting up my CONDEX booth?
If you are an exhibitor with an island booth, your setup hours will be:
• Sunday, January 18th from 12:00pm to 4:30pm
If you are an exhibitor with a non-island booth, your setup hours will be:
• Monday, January 19th from 8:00am to 5:00pm
When can I start teardown of my CONDEX booth?
Exhibitor teardown is
• Wednesday, January 21st from 2:30pm to 5pm
• Thursday, January 22nd from 8am to 12pm
When can I check into my Suite?
Suites can be reserved for check in starting on Sunday, January 18th. Check in time is 4pm.
Who can I contact with questions about booth or suite fee payment?
You can contact the AED Summit Show Manager, Jon Cruthers at 630-468-5127 or jcruthers@aednet.org