2025 AED Summit Sponsorships

Keynote Dinner Sponsorships – Dinner & A Conversation with William Barr

Keynote Dinner – Host and Platinum Keynote Sponsorship

Your company will be recognized as a sponsor in the following ways:

• Company name on the event materials as the dinner host
• Exclusive logo display during dinner
• Two (2) seats at the head table
• Reserved seating for 30 (3 tables of 10) at the dinner
• Welcome speech and introduction keynote speaker
• 12 photos with keynote speaker
• VIP reception passes for Meet & Greet event for all company staff
• First right of refusal for sponsorship at the 2026 AED Summit

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.

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Keynote Dinner – Gold Sponsorship: $20,000

REF: KEYNOTE2

Your company will be recognized as a sponsor in the following ways:

• Company name on the event materials
• Reserved seating for 20 at the dinner
• 8 photos with keynote speaker
• VIP reception passes for Meet & Greet event for all company staff

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.

Keynote Dinner – Silver Sponsorship: $10,000

REF: KEYNOTE3

Your company will be recognized as a sponsor in the following ways:

• Company name on the event materials
• Reserved seating for 10 at the dinner
• 4 photos with keynote speaker
• VIP reception passes for Meet & Greet event for all company staff

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.

sponsors:

Keynote Dinner – Reserved Table Sponsorship: $2,500

REF: KEYONTE4

Includes:

• 1 reserved table for 10 in at the keynote dinner event in the general seating area.

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.  Does not include VIP reception passes

Premium Wine Sponsorship: Contact us for pricing (exclusive)

This exclusive sponsorship offers your company the opportunity to shine as the Premium Wine Sponsor at the highly anticipated keynote dinner. Key benefits include:

• Signage: Your company will be featured on signage at every table, highlighting your role as the premium wine sponsor.
• Event Visibility: Your company name will be prominently displayed on all event materials related to the dinner.
• Reserved Seating: Enjoy 20 reserved seats at the keynote dinner, ensuring prime positioning for your guests.
• VIP Experience: Receive 8 photos with the keynote speaker and VIP reception passes for a special Meet & Greet event for all company staff attending.
• Speaking Opportunity: Kick off the dinner with a brief address to the attendees, introducing your company and the wine selections being served.
• Exclusive Opportunity for 2026: As a sponsor, you’ll have the first right of refusal for the 2026 AED Summit.

This sponsorship provides a perfect blend of visibility, engagement, and exclusivity at one of the summit’s most prestigious events.

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.

Keynote Dinner – Industry Leaders Closing Reception Sponsorship: $5,000 per company

REF: KEYNOTE6

Join attendees after the keynote dinner at the closing networking reception and be recognized as a leading OEM in the industry. Sponsor will be recognized in the following ways:

• Logo’d invitation at each seat of the keynote dinner inviting attendees to the reception.
• Includes 1 reserved table for 10 in at the keynote dinner event in the reserved seating area.
• VIP reception passes for Meet & Greet event for all company staff
• Sponsorship includes first right of refusal for the 2026 AED Summit

NOTE: Sponsor is responsible for filling the seats at the reserved tables. AED reserves the right to fill available seats at the start of the dinner.

sponsors:

General Session Sponsorships

Wednesday General Session Featured Presentation Sponsorship – Sean Alexander: $20,000 (exclusive)

REF: GENERAL1

The sponsor’s company representative will have the opportunity to provide an introduction of your company and share general comments on your company and the industry (up to 5 minutes) during the General Session on Wednesday, January 15^th. Sponsorship includes first right of refusal for the 2026 AED Summit.

Thursday General Session Featured Presentation Sponsorship – James Carville

The sponsor’s company representative will have the opportunity to provide an introduction of your company and share general comments on your company and the industry (up to 5 minutes) during the General Session on Thursday, January 16^th. Sponsorship includes the first right of refusal for the 2026 AED Summit.

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Friday General Session Featured Presentation Sponsorship – Lauren Saidel-Baker: $20,000 (exclusive)

REF: GENERAL3

The sponsor’s company representative will have the opportunity to provide an introduction of your company and share general comments on your company and the industry (up to 5 minutes) during the General Session on Friday, January 19^th. Sponsorship includes first right of refusal for the 2026 AED Summit.

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AED Foundation Fundraising Gala Sponsorships

AED Foundation Fundraising Gala present by Ritchie Bros.

AED Foundation Fundraising Gala will take place on Wednesday, January 15^th. This will be a night to remember with all sponsorships and auction proceeds going to the AED Foundation as a 501c3 charitable donation. Help the Foundation support the education and development of today’s and tomorrow’s equipment technicians and workforce.

NOTE: Sponsorships for Foundation events are tax deductible as the AED Foundation is a 501c3 charitable organization

The Technician of the Year Award Sponsorship

The sponsors’ logo will be included on the technician of the year awards and will present the award to the winners during the Gala. Includes complimentary registration for all company representatives to attend the Gala event.

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Gold Gala Sponsorship

Includes bid paddle and auction book branding, and complimentary registration for all company representatives to attend the Gala event.

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Silver Gala Sponsorship

Includes sponsorship of the Gala bars with branded napkins and complimentary registration for all company representatives to attend the Gala event.

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Bronze Gala Sponsorship: $7,500

REF: GALA4

Includes company recognition on Gala event signage and 5 Gala tickets

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Networking Event Sponsorships

After Hours Networking Welcome Reception

Kick of the 2025 AED Summit as the hosts for the open bar networking welcome reception on Wednesday, January 15^th. Sponsorship includes branding bar sundries including napkins and coasters. Sponsor will be mentioned and recognized during the General Session in the opening remarks on Thursday. Sponsorship includes first right of refusal for the 2026 AED Summit.

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Summit Networking Reception Sponsorship

Sponsor the Summit Networking Reception on Thursday, January 16^th. Sponsorship includes branding bar sundries including napkins and coasters. Sponsor will be mentioned and recognized during the General Session in the opening remarks on Friday.  Sponsorship includes first right of refusal for the 2026 AED Summit.

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New Member / 1^st Time Attendee Welcome Reception Sponsorship

Join AED’s Executive Management and Board of Director’s welcoming AED’s new members and 1^st time attendees to a special reception on Wednesday, January 15^th from 5pm to 6pm. Sponsorship includes signage at the event.

Exclusive sponsorship level will include introduction by AED staff to the attendees during the reception and will include time for sponsor comments. Sponsor will receive the invitation list with email addresses after the event.

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Women in Equipment Reception Sponsorship

Join AED’s Executive Management and Board of Director’s in support of diversity and inclusion in the industry with fellow industry professionals within equipment distribution on Wednesday, January 15^th. Sponsorship includes signage at the event and branded napkins. Sponsor can provide company literature for distribution on the tables at the event. Exclusive sponsorship includes the first right of refusal for this event at the 2026 AED Summit.

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Thursday General Session Breakfast Sponsorship

Sponsor the breakfast buffet for Summit attendees on Thursday, January 16^th. Buffet will be served in the Regency Foyer before the start of the General Session programs on each day. Sponsors will be recognized during the opening remarks with sponsor supplied promotional message at the General Session, provided signage at the breakfast, and hotel staff will wear branded aprons while serving.  Sponsorship includes first right of refusal for 2026 AED Summit.

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Friday General Session Breakfast Sponsorship

Sponsor the breakfast buffet for Summit attendees on Friday, January 17^th. Buffet will be served in the Regency Foyer before the start of the General Session programs on each day. Sponsors will be recognized during the opening remarks with sponsor supplied promotional message at the General Session, provided signage at the breakfast, and hotel staff will wear branded aprons while serving.  Sponsorship includes first right of refusal for 2026 AED Summit.

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Special Event Sponsorships

Summit Passport Scavenger Hunt Prize Sponsorship: $5,000 (exclusive)

REF: PRIZE1

Sponsor a drone package for one winner selected from the completed passports that are returned to the sponsor.   Sponsor will be able to select the prize winner and will have the contact information via the contact information contained in the game passports of the participating attendees.  Sponsorship includes the first right of refusal for the 2026 AED Summit.

Summit Passport Scavenger Hunt Destination Sponsorship: $1,500

REF: PASSPORT

AED will list your booth as a “Passport Destination” for attendees to visit and get a stamp in their passport books. Completed passports will be turned in at the passport prize sponsor’s booth after completion. Attendees will be directed to the Passport Destination sponsor’s booth through event signage and promotional material. Booth sponsor will stamp the attendees Passport for them to turn in to enter the Passport Prize drawing.

sponsors:

AED Summit Live! Sponsorship

Sponsor the AED Summit Live! broadcast during CONDEX hours.  AED Summit Live! will bring live interviews of exhibitors and attendees to social media sharing though leadership topics from the entertainment stage in the CONDEX Regency Foyer.  Sponsor’s logo will appear in the banner behind the interviewers along  with the AED Summit Live! logo and sponsor can provide a brief message that will be read by the interviewer before each session.  6 to 8 sessions are planned throughout the CONDEX hours which will include one interview slot for the sponsoring company.

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Summit “Masters” Golf Sponsorship

REF: GOLF1

This fully enclosed golf simulator will be located in the CONDEX hall and provides a great opportunity for brand awareness and lead generation.   Your booth can be located next to the simulator for excellent foot traffic throughout the show hours or attendees can be required to visit your booth to obtain a simulator contest game card.

The simulator package includes a free $10k “Hole in One” Contest with 1^st swing of each attempt eligible for the price. All setup, tear down, clubs, balls, and staffing with an experienced professional. The technician will run the simulator and assist the player to keep things moving smoothly.

Branding includes on-screen ads, messages, and/or company logos, either on the fairway or as full-screen billboard size ads displayed between shots.

Sponsor can offer prizes to generate show leads for the Longest Drive and Closest to the Pin which are automatically tracked by the simulator system and displayed on the leaderboard. Simulator will be open during all CONDEX hours and promoted through onsite signage with your company logo and through event messages and notifications.

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CONDEX Cafe Lounge Sponsorship

The CONDEX Coffee Lounge sponsorship offers a unique opportunity to connect with attendees in a relaxed, lounge-style setting. On Thursday and Friday, from 10:30 am to 12:30 pm, two barista-style stations will serve premium coffee drinks, providing a perfect break for attendees to recharge and engage in casual conversations. This inviting environment encourages networking, allowing sponsors to interact with potential clients and partners in a comfortable, welcoming space over expertly crafted coffee beverages.

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Professional Headshot Studio Sponsorship

Professional headshot services to be offered on Thursday, January 16^th and Friday, January 17^th in CONDEX during CONDEX hours for attendees to have a professional photo taken with digital copy sent to them for their own use.

Sponsor will be provided with signage at the event. Sponsor can staff the photo booth and meet with attendees as their photo is taken.

AED will include a sponsored postcard invitation to attendees in their registration packets inviting them to the booth for a headshot. Postcards should be double-sided and 5.5″ w x 4.25” h and be provided to AED in digital format for printing no later than December 1st. Postcards can be collected by the sponsor from the attendee with their contact information if the attendee would like to provide it. Sponsorship includes first right of refusal for the 2026 AED Summit.

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Fun Run/Walk Sponsorship

Fun Run/Walk on Friday, January 19^th will include a light breakfast and beverages for the participants after they return from the run/walk. Commemorative T-shirts can be provided by the sponsor or purchased by AED and billed at cost.

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President’s Suite Sponsorship: $7,500 (1 available)

REF: VIPSUITE

Join AED’s Executive Management in hosting AED attendees in the President’s Suite each night during AED Summit. Sponsorship includes in suite branding with signage in the suite, branded napkins, and branded coasters.

sponsors:

Manufacturer Member General Session Sponsorship: $7,500 or $12,500 (exclusive)

REF: MFG1

Sponsor for this breakfast on Thursday, January 16^th will be provided with the opportunity to briefly address the breakfast attendees before the start of the programming for this group. Sponsors can distribute company information to the breakfast attendees and will be provided with the attendee list after the event. Exclusive sponsorship includes first right of refusal for the 2026 AED Summit.

Canadian Member Breakfast Sponsorship: $3,000

REF: CANADA1

Join our Canadian members on Friday, January 17^th for this private breakfast featuring a member of Canadian government as the guest speaker. Sponsor will be recognized with signage and will be introduced at breakfast by AED staff and recognized as the sponsor for the event.  Exclusive sponsorship includes first right of refusal for the 2026 AED Summit.

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Summit Item Sponsorships

Registration Check-In Kiosk Sponsorship: $15,000 (exclusive)

REF: REGISTRATION1

Make the first on-site interaction with attendees count! Greet attendees with an exclusive branded check in screen on all AED Summit check in iPad stations.  Promote your booth or suite, include a QR code image for them to get more information/link to your Summit app profile.  Sponsorship includes first right of refusal for 2026 AED Summit.

Attendee Bags Sponsorship

Make a lasting impression with the Attendee Bag Sponsorship, where your company’s logo will be showcased on custom-designed bags distributed to every attendee! These bags will be displayed prominently on bag stands in the bustling CONDEX hall and registration area, ensuring maximum visibility throughout the event.

This sponsorship ensures your brand travels with attendees as they network and engage, keeping your company top of mind.

Exclusive Benefit: You’ll also secure the first right of refusal to sponsor this high-impact item at the 2026 AED Summit.

Don’t miss out on this prime opportunity to have your brand seen by all!

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Welcome Gift Sponsorship

Welcome dealer attendees with a special gift. Each conference dealer attendee will receive a 7″ w x 5″ h welcome card with your messaging along with your gift. Sponsorship includes printing of your welcome card.   Sponsorship does not include the welcome gift which can be provided by the sponsor or can be billed in addition to the sponsorship at cost. Sponsorship includes first right of refusal for 2026 AED Summit.

Suggested items: mints, charging blocks, aspirin, comfort socks, pocket note pads, etc.

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Conference Lanyards Sponsorship

Pocket lanyards for attendee name badges with company logo will be provided to all attendees at registration. Lanyards will be purchased by AED with proof approved by sponsor. The sponsor will be billed for cost for the production of the lanyards in addition to the sponsorship.  Sponsorship includes first right of refusal for 2026 AED Summit.

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Key Card Sponsorship

Keep your brand top-of-mind with custom guest room keycards for convention attendees. Key card production will be billed separately at cost in addition to the sponsorship. Sponsorship includes first right of refusal for 2026 AED Summit.

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Summit Mobile App Sponsorship

Sponsor the most viewed item at AED Summit with the mobile app. Includes start up splash page and rotating banner ad. Sponsorship includes first right of refusal for 2026 AED Summit.

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Texting Services Sponsorship

Sponsor of the texting services will be provided Main Stage Recognition during the event, Know Before You Go Mention for attendees to opt into event communications, Signage at Event with opt in instructions or Summit communications, 1 Mass Announcement via texting service during CONDEX hours.   Sponsorship includes first right of refusal for 2026 AED Summit.

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Pocket Schedule Sponsorship

REF: POCKET1

Sponsor the Summit Pocket Guide with complete schedule of events, booth listing, and hospitality suite listing. The sponsor’s logo will be included on the back cover of the pocket guide and will be provided a full-page advertisement inside the guide. Sponsorship includes first right of refusal for 2026 AED Summit.

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Education Sponsorships

Education Session Track Sponsorships: $3,000 (exclusive per track)

Sponsor one of the AED Summit educational tracks as a thought leader in the industry. Sponsors will be recognized in printed material and in the conference agenda and be able to introduce each educational track speaker (script provided by AED) and provide a brief (3 to 5 minute) introduction of their company. Each track sponsorship includes first right of refusal for 2026 AED Summit.

NOTE: Sessions start with pre-conference education on Wednesday, January 15th. Not all tracks have the same number of sessions.

Leadership (available)

REF: TRACK_LDR

Management

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Product Support

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Rental (available)

REF: TRACK_RENT

Sales

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Technology

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Education Session Refreshment Sponsorship: $5,000

REF: EDREFESH1

Keep Summit attendees in the educational sessions hydrated, caffeinated, and fed with sponsorship of the refreshments to be located outside the educational session rooms during the afternoon sessions. Signage by the refreshment stations will be provided for the sponsor along with logo’d napkins and logo’d coffee cup sleeves.  Sponsorship includes first right of refusal for 2026 AED Summit.

Online Advertising Package Sponsorships

Purchase these through your Exhibitor Resource Center portal directly from our partner Map Your Show.  If you need access to your Exhibitor Resource Center portal, contact me at jcruthers@aednet.org

Summit Website/App Rotating Banner: $2500

Rotating banner with company logo or message 1242 x 195px (displays at 414 x 65px)

Level 1 Summit Website/App Package: $500

Includes:

• Contact information
• Website address
• Booth Number
• Product Categories
• Company Description
• Company Logo on exhibitor profile page
• Access to Online Leads
• (4) Event Contacts
• (4) Collateral uploads
• (4) Product/Service Gallery Images and Descriptions

Level 2 Summit Website/App Package: $1,000

Includes:

• Contact information
• Website address
• Booth Number
• Product Categories
• Company Description
• Company Logo on exhibitor listing page and exhibitor profile page
• Access to Online Leads
• Featured Exhibitor Listing with company logo
• Priority Placement in Search Results
• Highlighted Booth with Corner Peel
• (6) Event Contacts
• (6) Collateral uploads
• (4) Product/Service Gallery Images and Descriptions
• (2) Product/Service Gallery with Videos and Descriptions

Product/Service Spotlight Website/App Sponsorship: $500

Includes:

• Limited to the first 30 exhibitors
• Showcase your product/service image or video on the Directory Home Page
• Live link directs attendees to your company listing

Product/Service Category Website/App Sponsorship: $500

Includes:

• 320 x 50 pixel image (640 x 100 required for upload)
• Guaranteed #1 listing in the category

Floor Plan Banner Website/App Sponsorship: $1000

Includes:

• Limited to first 3 exhibitors
• 728 x 90 pixel image (1456 x 180 pixel image required for upload)

Directory Homepage Banner Website/App Sponsorship: $2000

Includes:

• Limited to first 3 exhibitors
• 1940×180 pixel image on the online directory home page or 600×500 pixel image for smaller screens (mobile/tablet) (1940×180 & 600×500 pixel image required for upload)

Onsite Branding Sponsorships 

Exhibitor Showcase Promenade Carpet Clings: $2000 each

Promote your brand and highlight your booth or suite location with eye-catching carpet clings strategically placed along the Exhibitor Promenade in the Regency Foyer!

Cling options:

• 3′ round
• 4′ w x 3′ h

Sky Bridge LED Wall Rotating Image

Consists of a 3456 w x 575h (Aspect Ratio 6:1) rotating image on LED video wall.  Located at the end of the Regency Foyer next to the General Session Ballroom and the Registration Desk.

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Convention Entrance Escalator Rotunda Glass Underhang Graphics: $4,000

REF: REG 3014

Consists of 18 Double Sided Panels around the glass underhang

Convention Entrance Escalator Glass Graphics

Consists of 3 Double Sided Panels on each escalator (up/down): 277.375” W x 25.5” H on the main escalator from the lobby level to the Summit registration desk and Summit conference areas.

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Convention Entrance Columns

Consists of graphic wraps around columns: 130.75” W x 116” H directly in front of the registration desks and at the bottom of the escalators from the lobby level.

5001/5002 sponsored by:

5003/5004 sponsored by:

Regency Foyer Mezzanine Sofit: $4,000 each or $20,000 for all 6 (if available)

REF: REG 9007, REG 9008, REG 9009, REG 9010, REG 9011, REG 9012

Sofit is painted with Magnetic paint creating a unique opportunity to achieve different branding options that you can take home after the event.   Regency Foyer is the only hallway between the registration desk and the Summit conference areas and will be highly trafficked.

Regency Ballroom Entry Graphics: $3,000 per entrance (Left and Right Panels) or all entrances for $12,000

Consists of low tack vinyl wall clings.  Positions are ideal for any exhibitors in the Regency Ballroom to drive traffic to your booth.

Regency S Entrance REF: REG 2026

Regency T Entrance Foyer Side REF: REG 2022

Regency T Entrance – Rotunda Side REF: REG 2020

Regency U Entrance REF: REG 2018

Regency V Entrance REF: REG 2016

Regency Foyer Double Sided Column Flags

Consists of Double-Sided, Vinyl, 36″ x 96″, column flags lining the Regency Foyer hallway. Ideal for catching the attention of attendees going to and from the education sessions in the Bayhill Meeting Rooms.   Also great for exhibitors in the Celebration Meeting Rooms and any of the CONDEX hall areas.

REG 4085 sponsored by:

REG 4086 sponsored by:

REG 4087 sponsored by:

Windermere Foyer Double Sided Column Flags

Consists of Double-Sided, Vinyl, 36″ x 96″, column flags lining the hallway between the Regency and Windermere Ballrooms across from the Bayhill and Celebration Meeting Rooms. Ideal for catching the attention of attendees going to and from the education sessions in the Bayhill Meeting Rooms.   Also great for exhibitors in the Celebration Meeting Rooms and any of the CONDEX hall areas.

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Regency Foyer Large Rotunda Banners

Consists of a large single-sided, fabric banner in the main Regency Rotunda area.

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